Project Administrator – AECON – AJAX, ON

Total Applicants: 0
Position Overview Under the general supervision of the Project Director, the Project Administrative Assistant is responsible for performing a variety of complex secretarial and administrative tasks requiring a thorough knowledge of company and project policy and procedures.  This position requires the ability to work independently and as part of a team exercising judgment and initiative and may be required to provide support for several departments.
Key Responsibilities
  • Provide administrative and clerical support with speed and accuracy
  • Perform and maintain daily documentation, filing and typing
  • Maintain project files
  • Proofread documents for correct English usage, grammar and spelling
  • Maintain appointment schedules, calendars, and arranges meetings
  • Prepare courier and fax material
  • Make travel arrangements
  • Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
  • Suggest and implement improved work methods and systems relating to administrative tasks
  • Order office supplies and promotional items for Project
  • Maintain resource schedule
  • PowerPoint presentations
  • Assist other staff in office duties as required
  • Perform such other duties and responsibilities as assigned by Project Management
Required Knowledge & Skills
  • Strong computer skills using MS Office Products including PowerPoint
  • Knowledge of SNC-Lavalin PM+ Administration and/or Document Control modules would be an asset
  • Must be able to deal with sensitive issues in a confidential manner.
  • Strong communication skills, dealing tactfully with employees, visitors and customers
  • Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines
  • Possess several years office related experience
  • Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual
  • Needs to know the basic organizational structure.
  • High school and minimum 1 year business school
Employment Status Contract
Duration of Contract 12 months

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